A project review is sometimes conducted to determine the causes of cost or time overruns, excessive change orders or contractor claims, or other issues which lead to unsatisfactory results in construction projects. This information may also prove helpful in structuring projects from the outset. Listed below are the five areas which Vanir reviews. Sample checklist that Vanir uses while conducting such reviews can be found by clicking on the area of interest.

Budget/Estimating Checklist
• Was a project budget established?
• Was it available to all team members?
• Was the project contingency amount adequate for change order needs?
• Were A/E estimates done for each stage of design?
• Were A/E estimates reviewed for budget compatibility?
• If there were issues of budget non-compliance, were measures taken to achieve compliance?
• Was the owner aware of the budget status?


Project Schedules Checklist
• Was a master schedule developed for the construction program?
• Was a project schedule developed for each project?By Whom?
• Were monthly schedule updates received?
• Was the project schedule reviewed and updated? How Often?
• Was the project on schedule? If not, What actions were taken to correct?
• Was the schedule status documented on a monthly basis? Were comments returned to the contractor on the updated schedule submittal?
• Were progress payments integrated with the schedule?
• Were time extension requests analyzed against the project schedules?
• How many delay days were requested? How many were granted?
• Were short-interval schedules submitted by the contractors?


Contract Administration Checklist
• Were frequent job site meetings held?
• Were minutes taken and published?
• Were procedures for handling incoming and outgoing correspondence, logging, filing and distribution established and followed?
• Were submittals/substitutions logged and tracked?
• How were substitutions identified and dealt with?
• Was a procedure for review of RFI's established?
• Were responses to contractors timely?
• Were RFIs logged and tracked?
• What actions were taken on delayed RFIs?
• Were reports on project status produced an distributed regularly?
• Was the frequency and format of reporting to owner, in any format, adequate?
• What kind of information was forwarded to the owner?
• What level of decision was deferred to the owner?


Change Orders Checklist
• How were change orders generated?
• How were contractor's requests for change orders tracked?
• How was the cost of the change order determined?
• Was an independent estimate developed for change orders?
• How were change orders negotiated? How were differences between original estimates and final negotiated amounts justified/documents?
• How were time and material change orders administered?
• How many change orders were time and material?
• How long from change identification to negotiated agreement?
• How was the owner review/approval process implemented?
• What were logging/tracking procedures for change orders?
• How involved was the A/E in the process of change order finalization?


Dispute/Claims Control Checklist
• How were potential claims identified?
• Were monetary values for potential claims assigned?
• Were disputes/claims resolved during the course of construction?
• Were time extension disputes traced as disputes/claims?
• What was the process of alerting owner to potential or actual disputes/claims?

back to top

Return to Services