Preparing a Technical Evaluation and Site Survey
Compiling an accurate assessment of the condition of all existing buildings, including roofs, finishes, mechanical, electrical and plumbing systems is an essential first step in developing a realistic master plan. Preparing this comprehensive site survey helps the client to define a realistically achievable work scope that is consistent with client and community priorities.The assessment, which includes cost analysis, prioritization of projects, and a required time frame for each project, is conducted in a three-step process.

   Step One: Survey Preparation
   Step Two: Facility Survey
   Step Three: Prepare Report

Step One-Survey Preparation
The Vanir team uses time-proven procedures for facility surveying. Existing forms, checklists and inspection procedures can be adapted to accommodate the specific needs of the client. We send informational packages to appropriate staff members explaining the data gathering process and preparing them for the interviews. The package includes a schedule of events at each location and will identify survey team members that will be participating in the process. In preparing for the survey, Vanir reviews existing data available from the client and interviews maintenance and custodial staff. Also included in this step is the finalization of the inspection forms to be used in the survey.

Step Two-Facility Survey
In this step, Vanir and the client will adopt a survey schedule and brief the client's staff on the timelines for the surveys. Once the staff is appraised of the survey schedules, the on-site surveys are conducted and the information is entered into the computerized database and analyzed to prepare budget estimates and schedules.

Step Three-Prepare Report
Once all the data is gathered, it can be summarized and compiled in a comprehensive database allowing Vanir and the client to prioritize projects and prepare capital outlay schedules and cash flow projections. The report can then be organized and the findings presented in a comprehensive document.

Return to Services